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Camera Check-Out

ACCESS

YOU MUST BE CURRENTLY ENROLLED IN A PRODUCTION CLASS OR PRODUCTION CO-CURRICULAR IN ORDER TO UTILIZE THE PEPPERDINE EQUIPMENT.

EQUIPMENT USAGE GUIDELINES

The guidelines included here serve two primary purposes:

  1. They ensure a fair and equitable process to allow students to reserve equipment for their curricular and co-curricular productions.

  2. They establish policies and procedures that not only mimic the real world, but ensure our equipment is used properly to ensure adequate longevity.

We expect students to follow these guidelines as they pursue excellence in storytelling.

GENERAL INFORMATION

  • All students must complete a Production Agreement each semester they are enrolled in a production class or on crew for a production co-curricular. Without a form on file, students are ineligible to checkout equipment. (This agreement can be found on the Production Forms section of this site.)

  • A valid Student ID card is required for all reservations, checkouts, and check-ins.

  • No third-party student reservations will be accepted.

  • Student reservations can be made no more than two weeks in advance.

  • All equipment reservations require faculty approval (consult your course syllabus or co-curricular faculty advisor for the specific guidelines you are expected to follow).

RESERVATION LIMITS

Equipment may be checked out for a maximum of twenty-four (24) hours at a time, with the exception of weekend checkouts. (Special arrangements can be made for students with unique circumstances.)

  1. Students are required to abide by the exact return date and time on their reservation.

  2. Equipment checked out on Friday MUST be returned by 12PM the following Monday.

  3. 8-hour intervals are required between consecutive rentals.

CHEQROOM ONLINE EQUIPMENT SYSTEM

CHEQROOM is the online equipment system that we have in place to make reserving equipment an easy and pleasant experience. Feel free to download the free app to reserve equipment right from your phone. You will receive a CHEQROOM invitation via email once you have read through the Production Guide, Safety Guidelines and Producing your Project section of the Student Production Office website and submit the Production Agreement. 

CHECKING OUT EQUIPMENT

  1. You must have final project approval before checking out equipment or beginning Production. 

  2. Pick-Up equipment at your scheduled pick-up time.

  3. Ensure the equipment you are checking out is functioning properly and that the equipment you are receiving matches the equipment listed on the reservation form.

  4. Sign the Pepperdine Checkout Agreement at the checkout window.

*READ THIS SECTION*

  • Allow yourself additional time at checkout to prep your equipment and report any damages or missing items BEFORE you leave the building.

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  • Once you leave the building you will be held responsible for all equipment on your reservation form.

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  • Do not allow friends or associates to borrow equipment under your name. You will be held responsible.

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  • Always store equipment in a safe place. Avoid exposing equipment to extreme heat or cold and keep free of dirt and moisture.

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  • You assume full responsibility for any loss or damage to equipment when you sign the Equipment Agreement.

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  • DO NOT Store equipment in your vehicle overnight. When keeping equipment overnight store everything in your residence.

RETURNING EQUIPMENT

  1. Return the equipment at the time specified on your reservation.

  2. All components should be in the right boxes, and everything put away and organized. Filters and other accessories must be removed from cameras and cables coiled neatly. Messy, disorganized, and dirty equipment will be assessed a cleaning fee.

  3. When returning equipment, you will be required to stay as the equipment worker checks over all of the items. Please allow additional time for this process.

LATE RETURNS

Any items not returned by the specified return date and time on the reservation will incur a penalty of equipment checkout privileges for the infringing student. Any of the below infractions will be noted via email to the student and to their professor.

  • 1st Infraction: Students returning any equipment after the specified return date and time will face a 7-day rental suspension.

  • 2nd Infraction: Students failing to return equipment on time for a second time will face a minimum 7-day rental suspension and a $20 penalty.

  • 3rd Infraction: Students will arrange a meeting with Production Operations and your professor to discuss your future checkout privileges.

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Students will not be allowed to checkout equipment until all equipment is returned or reimbursed. Any equipment not returned within seven (7) days of the return date will be assumed “damaged beyond repair” and the full cost of the equipment will be billed to the student so it may be replaced. Any outstanding student bills must be paid in full before equipment checkout privileges are restored.

FINANCIAL OBLIGATIONS

Students are financially responsible for any equipment checked out in their name. This includes equipment that is checked out and not returned, equipment that is checked out and damaged, or equipment that is stolen while under the student’s care. You are financially responsible for any lost or damaged equipment up to $5,000. Any damage or replacement costs above $5,000 will result in an insurance claim.

 

If equipment is not working properly, students must notify the checkout attendant as soon as possible. Sometimes equipment fails, and if it is determined the failure is not user related, the student will not be financially responsible. It is imperative that students check their equipment prior to leaving equipment checkout to ensure it is working properly. Students will be held responsible for equipment condition if the checkout attendant is not notified of any equipment problems at the time of checkout.

Students should not leave equipment stored in their vehicles unattended or overnight. High value equipment should never be left unattended and should be taken at the end of the shoot day and stored in a safe place (i.e. Do not leave equipment overnight on set).

 

Students will supply their own SD cards, hard drives, and batteries.

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